Position Overview:

This role goes far beyond traditional EA responsibilities — it is best suited for an ambitious, sharp individual with a problem-solving mindset, high ownership, and the ability to operate under minimal supervision. You will work closely with the senior leadership team to manage business priorities, track mission-critical projects, coordinate with internal and external stakeholders, and help convert big ideas into structured execution.

Key Responsibilities:

• Provide high-level business and administrative support to the Director and senior leadership.
• Coordinate across internal teams to ensure the timely completion of tasks, presentations, and project deliverables
• Support in research, content preparation, reporting, and liaising with external partners and stakeholders
• Maintain and follow through on key priorities, confidential matters, travel plans, and calendar management.
• Lead execution and communication for special projects, events, and internal initiatives ( emails, proposals, memos, and supporting documents, etc )
• Prepare business summaries, dashboards, and industry insight reports as required.
• Participate in external representation at events, conferences, industry forums, and government meetings.
• Collaborate across marketing, partnerships, press relations, and operations to ensure alignment and progress.
• Help manage external vendors, agencies, consultants, and partners to ensure deliverables and timelines.
• Contribute to the development and refinement of internal systems, SOPs, and project tracking mechanisms.

Required Skills & Experience

• Graduate from a Tier-1 business school OR MBA from a reputed institution
• 2–4 years of work experience in business operations, project management, consulting, or executive support
• Exposure to e-commerce, digital agencies, or IT services is preferred
• Strong skills in MS Office, Google Workspace, project tracking tools, and professional communication

Good to Have:

• Prior experience working directly with founders, CXOs, or senior leadership in fast-paced organizations
• Exposure to managing cross-functional projects or handling high-stakes client/vendor coordination
• Familiarity with internal communications, investor updates, or board-level reporting
• Hands-on knowledge of tools like Notion, Trello, Asana, or Monday.com
• Strong presentation aesthetics (experience in designing decks, using Canva, or PowerPoint animations)
• Comfort with event coordination, external communications, and high-level travel planning
• A proactive mindset with a knack for anticipating needs and streamlining processes
• Interest or exposure to industries like digital marketing, loyalty, tech services, or brand activations

Sounds Like You:

We’re looking for someone proactive, adaptable, and willing to go the extra mile — someone who thrives in dynamic environments, is open to handling the unexpected, and is comfortable with travel and shifting priorities as the role demands.

• A self-starter with excellent communication, coordination, and time management skills
• Highly organized, discreet, and capable of juggling multiple critical requests in a deadline-driven setup
• Proactive and flexible with a positive, solution-oriented attitude
• Entrepreneurial and motivated to take on challenges outside a fixed role definition
• Demonstrates high professionalism, integrity, and discretion in handling confidential information
• Adaptable to fast-paced environments and excited about dynamic roles

Why Join Us?

At Innovative Incentives, you’ll be part of a fast-growing, merit-driven environment where your contributions have real impact. Whether you’re shaping strategy, building platforms, managing operations, or driving client success — you’ll work alongside passionate teams and gain exposure to high-impact projects across functions.

We offer direct access to leadership, opportunities for cross-functional growth, and a culture that values initiative, learning, and ownership. If you’re looking to grow in a collaborative and future-focused organization, we’d love to have you on the journey.